The personal data we process may include, but may not be limited to, the following:
- data relating to your identity (including name, date of birth, gender, photographs, passport, National Insurance Number, immigration status, marital status, dependants)
- contact details (business and home address, telephone numbers, email addresses, emergency contact details)
- employment details (position, office location, terms of employment, performance and disciplinary records, sickness and holidays)
- financial information (bank details, tax information, salary, benefits, PAYE number, VAT number and similar information of our individual clients and customers of our clients)
- IT information – information related to your access to our systems (login details, IP addresses, log files, access/times/duration of use, location)
The reasons that we process your personal data are:
- We will receive personal information in the course of providing professional services to private individuals, employers, businesses with personal customers. Our engagement letter and terms of business govern our relationship with our clients
- To provide accountancy services to our clients
- To provide payroll services to our clients
- To identify and prevent fraud
- To enhance the security of our networks and information systems
- To allow better financial modelling and planning
- To ensure compliance with our policies and procedures and our legal obligations
- Internal record keeping
- We may use the information to improve our products and services
- We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided
- We may contact you by email, phone, fax or mail
- We may use the information to customise the website according to your interests
Other than as detailed above we will not share information about you with third parties without your consent unless the law allows or requires us to do so.
Under the data protection legislation you have the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed
- claim compensation for damages caused by a breach of the data protection legislation
Data retention
We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.
When assessing what retention period is appropriate for your personal data, we take into consideration:
- the requirements of our business and the services provided
- any statutory or legal obligations
- the purposes for which we originally collected the personal data
- the lawful grounds on which we based our processing
- the types of personal data we have collected
- the amount and categories of your personal data
- whether the purpose of the processing could reasonably be fulfilled by other means
Your Rights
Under the General Data Protection Regulations, you have the following rights in relation to your personal data.
- A right to be informed as to what personal data we are processing
- A right of access to your personal data
- A right to rectification of any inaccuracies in your personal data
- A right to erasure of your personal data
- A right to restrict processing
- A right to data portability
- A right to object to the processing of personal data
- A right to object to automated decision making, including profiling
If you would like to find out more about our data retention policy and how we use your personal data, or if you want to see a copy of the information about you that we hold, please contact Vasanti Maru at Vasanti@macalvins.com
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns
Use of Google Fonts Web API
Our website utilises Google Fonts API to provide a unified and visually pleasing textual experience for our users. Google Fonts is a service offered by Google LLC (“Google”) that allows websites to utilise high-quality fonts.
By using Google Fonts, some information may be transferred to Google servers, which may be located in other countries. This section outlines how Google collects and uses data in relation to the Google Fonts Web API.
Data Collection by Google
When you visit a page on our website that uses Google Fonts, your web browser automatically sends a request to Google’s servers. This request may include the following information:
- IP Address
- Browser type and version
- Operating System
- Referrer URL
- The time of the request
This data is primarily used by Google to serve the font files to your browser and to improve the overall service quality.
Google may also use this data for the purposes of analytics and to enhance user experience. The data is processed in accordance with Google’s Privacy Policy, which you can review for further details: Google’s Privacy Policy.
If you are concerned about the data collection practices associated with Google Fonts, you may choose to disable the Google Fonts service through browser settings or use browser extensions designed to block such features. However, doing so may affect the appearance and functionality of our website.
Updates to this Section
We reserve the right to update or amend this section at any time to reflect changes in our practices or amendments to Google’s terms of service or privacy policy. We recommend reviewing this section periodically for the latest information on our use of Google Fonts.